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Zotero: Making Research Easy: Zotero Groups

Zotero is free, cross-platform software used to save, manage, and cite research.

What can groups do for you?

https://www.zotero.org/groups/

With groups, you can collaborate remotely with project members, set up web-based bibliographies for classes you teach, and so much more.

  • Share your own work or sources you have discovered with others who are working in related areas.
  • Collaborate with colleagues, publicly or privately, on ongoing research.
  • Discover other people with similar interests and the sources they are citing.

YOU HAVE TO CREATE A ZOTERO ACCOUNT TO USE GROUPS!

It is possible to work collaboratively with Zotero by sharing references and PDF files. To do so, a Zotero account is required.

Creating a group

From Zotero, click the New Library dropdown menu ( New Library dropdown ) and select “New Group…”

  • The Zotero Web site opens in your browser
  • Enter your Zotero username and password
  • Provide a name for the group

Choose a group type

  • Public, open membership – open to everyone, useful for sharing publicly
  • Public, closed membership – open, but upon invitation or request only
  • Private membership – no public space, file sharing is possible, members are invited

Click “Create Group”

Setting and modifying group settings

After creating a group, it is possible to modify a few settings.

  • Library settings – permissions for accessing, editing and sharing
  • Group settings – useful for public groups (info on the group, images, link, etc.)
  • Member settings – management of members, roles and permissions

Types of members

  • Owner (can delete group and transfer ownership)
  • Administrator (can do everything except delete a group)
  • Member (administrator can set permissions for reading, editing and sharing files)

Working with groups in Zotero

If synchronization is activated in Zotero, groups will appear in the left column under your library and collections.

However, you can access groups without using Zotero by accessing them directly through the Zotero Web site. It is possible to copy references from your library to a group.

You can also work from a group collection without the references appearing in your personal Zotero library.

Sharing files using groups

It is possible to share PDF files in a private group or a public, closed membership group. Modifications made to PDF files by a group member are visible by other members.

Of note, the size of files shared in a group counts towards the online storage space of the group owner (for Zotero, each user has 300MB of free online storage space; group files are counted as part of the space allocated to the group owner; additional storage space may be purchased).