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CLC Desk Services

An overview of what patrons can do at the CLC Service Desk

You are responsible for all items checked out on your library account. The Library will contact you through email regarding your items, including due dates, and recalls. Please check your email regularly. If you are not seeing emails from Circulation Dept. (, check your spam or Clutter folder.

Loan Periods

Xavier Library items, OhioLINK items, and SearchOhio items have a built in autorenewal system. 3 days before the due date the system will attempt to renew your item. You will receive an email at that time indicating whether or not the renewal was successful. As long as you have renewals available and no one has put a hold on the item, you may continue to keep it.

Material Type Patron Type Loan Period No. of Renewals/ Renewal Period

Xavier Books, CDs,

DVDs & Blu-Ray

Undergraduate Students 3 weeks 6 renewals/3 weeks
Graduate Students 1 semester 1 renewal/1 semester
Faculty & Staff 1 year 1 renewal/1 year
OhioLINK Books All Students 3 weeks 6 renewals/3 weeks
Faculty & Staff 6 weeks 6 renewals/6 weeks
SearchOhio Books All Students 3 weeks 3 renewals/3 weeks
Faculty & Staff
OhioLINK, Search Ohio All 1 week 3 renewals/1 week
CDs, DVDs & Blu-Rays
Xavier Periodicals Faculty & Staff 1 week 1 renewal/1 week
Xavier Reference Materials All Library Use Only
Xavier Course Reserves All Students 3 hours, No renewals
Faculty 1 day,
Staff 3 days, or
7 days
Laptop and Charger All Students Must be returned before CLC closes No renewals
May be used outside of the Library
Xavier Theses and Dissertations All Students 3 hours                Library Use Only No renewals
Faculty & Staff
Xavier Archives and Special Collections All Library Use Only by Appointment
Contact Anne Ryckbost, Archives Librarian
( or 513-745-4821)
Interlibrary Loan All Students Determined by the owning library
Faculty & Staff

Borrowing Limits

See below for the total number of items you may have checked out at one time, as well as the number of holds allowed.

Material type Patron Type Borrowing Limits Holds Limits
Xavier Materials Students 200 100
Faculty & Staff 500 500
Alumni 5 5
OhioLINK Materials Undergraduate Students 50 25
Graduate Students 200 100
Faculty & Staff
Alumni 5 5

Fine Amounts

Xavier Library Items do not accrue late fines, but items borrowed from other libraries do. All items have a replacement fee after they have been overdue for a certain period (30 days for most items; 24 hours for laptops, chargers, calculators and umbrellas). Fines and replacement fees can be paid at the CLC Service desk by cash or check. Students, fines and fees will be sent to your Bursar account at the end of each month. Library privileges may be blocked if items are not returned or fines are not paid. In lieu of replacement fees, Xavier Library will accept a copy of the item in New or Like New condition. Overdue fines may still be applicable, depending on the item.

  Overdue Fines per item Maximum Fines per item Replacement Fees per item
Xavier Books, CDs, DVDs None $0  $85 
OhioLINK Books, CDs, DVDs 50¢/day $15  $110 + overdue fines
SearchOhio items 50¢/day $25  $25 + overdue fines
Xavier recalled $1/day $15  $85 + overdue fines
OhioLINK recalled $2/day $15  $110 + overdue fines
Xavier periodicals None $0  $25 
Course Reserve items 50¢/hour $10  $85 + overdue fines
Laptop $1/hour $24  $1,000 
Charger cord $1/hour $24  $100 
Locker Key None $0  $30 
Xavier theses & dissertations 50¢/hour $10  $85 + overdue fines